About The Position
At Wiosr.ai we are seeking a dynamic and resourceful Office Administrator to manage and streamline our office operations, ensuring a highly productive and well-organized environment. This role is key in maintaining vital administrative functions and offering exceptional support to our team.
The ideal candidate will be a multitasker and the go-to person for fostering a seamless office experience, helping everyone perform at their best.
Key Responsibilities
Office Operations & Daily Support
- Manage daily office functions, providing proactive support to team members across departments.
- Ensure the office is organized and presentable, oversee supplies and inventory, and coordinate with external vendors for optimal efficiency.
- Manage and coordinate daily schedules for the CEO & other management members according to business needs (internal & external meetings)
Finance & Records Management
- Keep meticulous records of office expenses, budget allocations, and financial transactions.
- Assist in preparing reports, creating purchase orders (POs), processing invoices, and managing the office budget.
- Act as the focal point for the travels on a business trip – book flights& hotels, register to conferences etc etc
- Cooperation with financial focal points in regards to payments and insurance.
HR Support
- Facilitate a smooth onboarding experience for new hires, including orientations and setup, and oversee employee offboarding.
- Administer the time and attendance system.
- Help plan and execute office events, and team gatherings, enhancing office culture and team morale.
- Help w/ special projects as may come from time to time.
