Team8-Executive Assistant & Team Administrator

About The Position

We are hiring a Executive Assistant & Team Administrator

Team8 is a company-building venture group with deep domain expertise that builds and invests in companies specializing in enterprise technology, cybersecurity, data science, AI, and fintech. We’re a results-driven team that values problem-solving, taking initiative, personal integrity, and professionalism.

We’re a results-driven team that values problem-solving, taking initiative, personal integrity, and professionalism. As an Executive Assistant & Team Administrator, you will manage all logistical aspects of the Managing Partners’ time by screening, prioritizing, routing, and escalating a high volume of requests from a fast-paced global organization.

This is a great opportunity for someone with high-energy, excellent communication skills, attention to detail, comfortability with complexity and uncertainty, the ability to manage internal and external relationships and work with senior executives and cross-functional teams.

In this role, you will:

• Manage all aspects of the Teams’ logistics, including scheduling, travel, and meeting attendees.
• Assist with and facilitate meeting follow-ups, note-taking, and execution of action items  
• Administration of flights and accommodation for travel, as well as maintaining a positive attitude to handle last-minute changes.
• Communicate on behalf of the team, including handling highly sensitive and confidential material.
• Initiate special projects, including high-profile planning events, board meetings, off-site meetings, team events, reports, presentations, and briefs.

Requirements:

• Bachelor’s degree required.
• Recent and relevant experience supporting C-Suite Executives; preferably at a high-tech company.
• Excellent written and verbal communication skills with the ability to tailor them to individual personalities.
•  “Can-do” attitude and a team player who possesses strong professional accountability and individual ownership.
• Ability to work independently and collaboratively.
• Ability to handle multiple projects and multiple stakeholders in a busy, fast-paced environment and meet frequent and competing deadlines; Proven ability to manage projects, work under pressure, consistently meet deadlines, and manage multiple competing priorities.
• Strong Excel, PowerPoint, Google Slides, Email, and Calendaring skills.
•  Ability to support escalation outside of typical business hours.
• Strong presence with exceptional emotional intelligence and the ability to build trusting relationships at all levels in the organization.
• Ability to manage shifting priorities in a fast-paced environment.
• Confident and able to influence; ability to collaborate effectively internally and externally.