Office Administrator – Temporary, Part-Time

Description

Office Administrator – Temporary, Part-Time | ~60% Position – September 2026

About the role

Harmonya is looking for an organized and reliable Office Administrator for a temporary, part-time position (approximately 60% scope). This role is responsible for managing day-to-day office operations, coordinating with external vendors and service providers, and providing administrative support to internal stakeholders including the HR team and Finance.

This is a temporary, on-site role based at our Tel Aviv office, with consistent in-person presence required to support daily operational needs.

What you’ll do

• Own and manage daily office operations and administrative processes
• Handle procurement of office supplies and services; manage vendor and supplier relationships, equipment upkeep, and ongoing maintenance coordination
• Ensure the office environment is organized, safe, and functioning smoothly at all times
• Serve as the primary operational point of contact for employee office-related requests and day-to-day administrative needs
• Support the administrative and logistical aspects of employee onboarding from an office operations standpoint
• Work closely with the HR team and Finance on operational, administrative, and procurement-related tasks
• Liaise with building management, external service providers, and third-party vendors
• Track and manage office-related budgets and expenses in coordination with Finance

Requirements

• Proven experience in an office administrator, office coordinator, or similar operational/administrative role
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• High service orientation with good interpersonal and communication skills
• Proactive, detail-oriented, and accountable with a strong sense of ownership
• Comfortable working with cross-functional internal teams and external parties
• Fluent English