Team8-Operation Coordinator & Executive Administrator

  • Team8
  • Tel Aviv, Israel
  • Full-time
About The Position

Team8 is a venture group incubating and investing in enterprise technology, cyber, AI, and fintech. 

Team8 Capital is seeking a highly motivated professional operation coordinator. In this role, you will work directly with the Partners of Team8 Capital, Portfolio Companies, and the Operation Manager.

We’re a results-driven team that values problem-solving, taking the initiative, personal integrity, and professionalism.

As the operation coordinator, you will manage all logistical aspects of the management time by screening, prioritizing, routing, and escalating a high volume of requests from a fast-paced global organization.

This role is an excellent opportunity for someone with high-energy, excellent communication skills, attention to detail, comfortability with complexity and uncertainty, managing internal and external relationships, and working with senior executives and cross-functional teams.

Role Responsibilities:

  Executive Administration: 

  • Diligently manage all aspects of the partners’ logistics, including scheduling (both internal and external), meeting attendees, expense reports, and general administrative help. 
  •  Assist with and facilitate meeting follow-ups and execution of action items.
  • Administration of flights and accommodation for travel and maintaining a positive attitude to handle last-minute changes.

Operations: 

  •  Partner with the management and operations to run an effective day-to-day business operation.
  • Support Team8 Capital Portfolio needs. 
  • Manage interfaces with start-up entrepreneurs and investors.
  • Communicate on behalf of the management, including handling sensitive and confidential material.
  • Assist with special projects as needed, including high-profile planning events, board meetings, off-site meetings, hosting external delegations and events
Requirements:
  • 2-3 years of experience in a similar role within VCs / high-tech organizations
  • Bachelor’s degree
  • Fluent professional English – Excellent written and verbal communication skills
  • Good at juggling tasks and ability to multitask and prioritize work 
  • Strong organizational and planning skills in a fast-paced environment
  • A great team player, people person – service oriented 
  • A creative mind with an ability to suggest improvements
  • Experience with office administrative responsibilities, systems, and procedures.
  • Taking full ownership of different projects from A-Z, Independent. 

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