Sygnia-Office Manager

  • Sygnia
  • Tel Aviv, Israel
  • Full-time
About The Position

Sygnia is a top tier cyber technology and services company, providing consulting and incident response support for organizations worldwide. Sygnia works with companies to proactively build their cyber resilience and to respond and defeat attacks within their networks. It is the trusted advisor and cyber security service provider of IT and security teams, senior managements, and boards of top organizations worldwide, including Fortune 100 companies.

The company draws on top talent from the ranks of elite military technology units and from across the cyber industry and has some of the world’s top talents in cyber security. Described by Forbes as a “cyber security delta force”, it applies technological supremacy, digital combat experience, data analytics and a business-driven mindset to cyber security, enabling organizations to excel in the age of cyber.

Sygnia is looking for a talented and resourceful Office Manager. This is a high-visibility role that requires strong interpersonal skills, attention to detail and flexibility. As an office manager you will be the first point of contact for the company, and you will provide administrative support across the organization.

Main Responsibilities:

  • Front desk coordination: greet and guide guests, candidates, vendors, and other visitors.
  • Answer, screen and forward any incoming phone calls while providing basic information when needed.
  • Enforce and maintain security of the office entrance by following procedures and controlling access (monitor logbook, issue visitor badges).
  • Operationally manage meeting rooms.
  • Assisting in scheduling multi-participant meetings.
  • Assist with selected company welfare activities, such as: office events, Company days, Happy hours, employees’ birthdays, holidays events, meetup setup, etc.
  • Responsible for international shipments and domestic couriers and for all incoming and outgoing deliverables.
  • Procurement of all office supplies and employees’ equipment. Being the go-to person for every need that arises in the office.
  • Responsible for kitchen equipment and inventory, including daily contact with suppliers.
  • Handling vendors and maintain the office’s workflow.
  • Ensuring office visibility and cleanliness.
  • Manage the service providers such as Gettaxi, Cibus, BuyMe, etc.
  • Assist with any other operational, clerical or HR related duties and tasks, including scheduling of meetings, filing, photocopying, collating, etc.
  • Experience in administrative roles in high tech – A Must! Start up experience is plus
  • Experience in a customer facing reception role – A must
  • Excellent communication skills both in Hebrew/English (written and verbal)
  • A working knowledge of Microsoft Office tools
  • Excellent interpersonal skills and customer service attitude
  • Team player with a can-do attitude
  • Ability to organize, multitask, prioritize, and work under pressure
  • Ability to be resourceful and proactive in dealing with issues that may arise

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