Team8-Office & Employee Experience Manager (Maternity Leave Replacement)

About The Position

Team8 is a company-building venture group with deep domain expertise that creates companies and invests in companies specializing in enterprise technology, data, cybersecurity, and fintech. Leveraging its in-house, multi-disciplinary team of company-builders integrated with a dedicated community of C-level executives and thought leaders, Team8’s model is designed to outline big problems, ideate solutions, and help accelerate success through technology, market fit, and talent acquisition. Team8’s leadership team represents serial entrepreneurs, industry pioneers, and the former leader of Israel’s elite tech and intelligence Unit 8200.

We are searching for an Office & Employee Experience Manager (6-month Maternity Leave Replacement) to join our operation team. We’re a results-driven team that values problem-solving, taking initiative, personal integrity, and professionalism, while maintaining a fun and friendly atmosphere. We believe you can get the job done and have fun doing it.

This is a great opportunity for someone with high-energy, excellent communication skills, attention to detail, comfortability with complexity and uncertainty, the ability to manage internal and external relationships, and work with senior executives, employees, and cross-functional teams.

Please note that this role requires a full-time, on-site presence, five days a week, to support our dynamic office environment and ensure a seamless employee experience. 

Your responsibilities will be:

Front Desk Management:

• Cover the front desk during the office set business hours and be an on-site point of contact.
• Greet employees and guests with a warm and welcoming demeanor.
• Keep the front desk clean and organized.
• Notify and manage deliveries and couriers.
• Partner with the management to run an effective day-to-day business operation
• Administration travels, as well as maintaining a positive attitude to handle last-minute changes.
• Manage the room’s usage and support meetings logistics when needed. 

Building Operations and Management:

• Receive, process, sort, and organize all mail and packages.
• Supervise supplies orders and tracks the inventory and storage.
• Manage the cleaning escalation and maintenance day-to-day 
• Supervise offices transfer and renovation processes

Events and Employee Experience:

• Onboarding process execution for new hires.
• Consistently celebrate the company’s and employees’ successes and milestones through gifts and notes.
• Distribute all necessary info to promote the event including the creation and posting of weekly events posters and individual event posters.
• Ensure building-specific operational requirements are met for each event (elevators, IT, HVAC, etc).
• Identify and execute welfare initiatives for the platform and the companies. 
• Create welfare and partnerships strategic plans.
• Manage the welfare benefits and communicate to employees.
• Assist and support marketing events and delegations in the office

Requirements:

• 2-3 years experience in a similar role within startups / high-tech organizations
• Fluent professional English – Excellent written and verbal communication skills
• Good at juggling tasks and ability to multitask and prioritize work 
• Strong organizational and planning skills in a fast-paced environment
• A great team player, people person – service oriented 
• A creative mind with an ability to suggest improvements
• Experience with office administrative responsibilities, systems, and procedures.